CSULearn: Professional Development & Compliance LMS
The California State University (CSU) utilizes a systemwide learning management system (LMS), CSULearn, in an effort to streamline compliance training requirements. CSULearn allows our campus to assign and leverage content including professional development and compliance courses.
For more information about the LMS, please visit the CSULearn webpage or contact the Staff Development Center.
Required Training for Staff, Faculty, and Student Employees
CSU employees (staff, faculty, and student assistants) are required to complete certain courseware to comply with state and university requirements. These assignments come from a variety of authorities including CSUSB campus requirements, CSU Systemwide requirements, and various federal/state laws and mandates. For more information regarding systemwide training requirements, visit CSYou Compliance Training for CSU Employees.
There are also a handful of trainings required by Cal/OSHA Regulations, and some of these are dependent upon specific jobs/roles. You can find more information about these requirements on the Environmental Health & Safety Employee Safety Training webpage.
Below, you will find detailed compliance/required training information for all employees. Majority of these courses will be assigned through CSULearn.
Download the Compliance Training Matrix
| Title | Assignment Method | Intended Audience | Deadline & Frequency | Responsible Area(s) |
|---|---|---|---|---|
| Avoiding Conflicts of Interest | **Auto-assignment | Principal Investigators, Procurement Card Holders, and Employees in a designated position | 90 days from the effective date, then every two years after that | Staff Development Center |
| Cash Handling | Assigned manually | Position-specific based on role and responsibility involving the handling of currency | Before handling cash and annually after that | Student Financial Services |
| Data Security & FERPA (Family Education Rights & Privacy Act) | **Auto-assignment | Faculty, Administrators, Staff, Student Workers, Volunteers, and select Persons Of Interest with access to protected data and student records | 30 days from the effective date, then every two years after that | Office of Compliance Initiatives |
| Defensive Driver Program | Assigned after completing the Defensive Driving Training Request Form | Employees who operate state-owned, rental, and personal vehicles for University business | Before operating vehicle(s) for University business and every four years after that | Parking & Transportation Services |
| Discrimination, Harassment Prevention Program for Supervisors | **Auto-assignment to MPPs (Management Personnel Plan) as coded in PeopleSoft employee record | MPPs (auto-assigned); Deans, Assistant/Associate Deans, and Department Chairs (manual if not coded in PeopleSoft as an MPP) | Six months from the effective date, then every two years after that | Staff Development Center |
| Discrimination, Harassment Prevention Program for Non-Supervisors | **Auto-assignment to staff (excluding MPPs) as coded in PeopleSoft | State-side employees with an active CSU Learn account who are serving as an MPP, Dean, Assistant Dean, Associate Dean, or Department Chair | Six months from the effective date, then every two years, after that | Staff Development Center |
| Emergency & Disaster Preparedness | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest | 30 days from effective date | Risk Management |
| Fire Safety & Prevention | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest | 30 days from effective date | Risk Management |
| Gender Equity & Title IX | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest | Six months from the effective date, then annually after that | Staff Development Center |
| Hazard Communication: An Employee's Right to Understand | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons Of Interest | 45 days from effective date | Risk Management |
| HIPAA: Protecting Patient Privacy (HIPAA=Health Insurance Portability and Accountability Act) | **Auto-assignment | Administrators, Faculty, Staff, Student Employees, Volunteers in Athletics, Children's Center, CEGE (Intl Student Services), Counseling & Psychological Services, Environmental Health & Safety, HR, ITS Information Security, Nursing, Risk Management, Services to Students with Disabilities (SSD), Social Work, Special Education / Rehab Counseling, Student Conduct & Ethical Development, Student Health Center (SHC), UEC Cal State Re-Entry Initiative (CRSRI), University Center for Developmental Disabilities (UCDD), Workability IV, and ITC who work in the Technology Support Center supporting the Student Health Center | Before accessing health records and annually after that | Office of Compliance Initiatives |
| Injury and Illness Prevention (IIPP) | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons of Interest | 45 days from effective date, then every three years after that | Risk Management |
| Mandated Reporters of Child Abuse | **Auto-assignment | Faculty (limited and general reporter), Academic Student Employees, Administrators, Staff, and Volunteers | 30 days from effective date | A collaboration with Risk Management and Staff Development Center |
| CSU-NVRA-35 Coordinator Training | **Auto-assignment | Staff, Administrators, Faculty, Student Employees, and Volunteers in Services to Students with Disabilities | 30 days from effective date, then annually after that | Services to Students with Disabilities |
| Payment Card Industry Data Security Standards (PCI DSS) | **Auto-assignment | Employees with access to more than one credit card number at a time | Before card issuance and annually after that | Office of Compliance Initiatives |
| Red Flags: Preventing Identity Theft | **Auto-assignment | Employees with access to a "covered account" defined by the Financial Affairs Collaboration Team in Student Financial Services (Accounting); CEGE (Dean, IEP, International Education, PACE, Student Services); COE (Student Services, Graduate Studies); Academic Success and Undergraduate Advising); Human Resources; Technology Support Center; Enrollment Management (Admissions), Financial Aid Office; Student Affairs (CAPS, Orientation and First Year Experience., Registrar's Office; Housing & Residential Life; SSD; Student Conduct & Ethical Development, EOP, SAIL, and Veteran's Success Center) | 30 days from effective date, then annually after that | Office of Compliance Initiatives |
| Searches and Recruitment in the CSU | HR Talent Acquisition can have the training assigned, or the employee can complete the training by accessing CSU Learn and searching by course title | Employees serving as a Hiring Manager and on a search committee (in either a Search Committee Chair or Search Committee Member capacity) | Before serving on a search committee | Talent Acquisition |
| Understanding the Clery Act | **Auto-assignment | Campus Security Authorities (CSAs) | Six months from the effective date, then annually after that | Risk Management |
| Workplace Violence Prevention Plan | **Auto-assignment | Faculty, Staff, Administrators, Student Employees, Volunteers, and select Persons of Interest | 30 days from effective date, then annually after that | Environmental Health & Safety |
**Auto-assignments are activated with access to CSULearn approximately 3-4 days from the effective start date.
Required Training for Administrators
In addition to training required for all CSU employees (above), Administrators/MPPs are required to attend the Instructor-Led workshop 'Administrator/Management Academy' facilitated by Human Resources.
Registration Information:
- Email the Staff Development Center at staffdevelopmentcenter@csusb.edu or call (909) 537-3125 to register for the next offering.
- More information about this training and others offered by Human Resources can be found on the Curriculum page.
Questions & Assistance
All inquires regarding training and/or CSULearn can be directed to the Staff Development Center by email at staffdevelopmentcenter@csusb.edu or csulearn@csusb.edu or by phone at (909) 537-3125.
Compliance training will be auto-assigned to the new employees (staff, faculty, student assistants) upon hire or as needed via CSULearn. Employee will receive automated notices from csulearn@csusb.edu for each module assigned and will contain a direct link to the training. Employees may also review pending assignments by navigating through myCoyote > 'My Employment' tile > CSULearn > 'Assigned Learning' widget (bottom-left).
Scheduled Renewals (i.e., "expired" training):
In an effort to closer align our campus with federal laws, state laws, and CSU policies, CSU San Bernardino has implemented a number of scheduled renewals for courses. When you launch the course, the page says ‘Attended’ because the system recognizes that you previously completed this content. In order to renew your certification, you must ‘Register Again’ and complete the course at your earliest convenience. If you believe you have completed the training within the required timeframe, please verify the last completed date in your CSULearn ‘Transcript’. For a full list of the San Bernardino specific course assignments, you can view our master compliance matrix (above).
Content Enhancements
Occasionally, Systemwide Learning & Development (Chancellor's Office, Compliance Training Authority) and/or the content provider needs to make necessary updates to the training content and/or structure. Our team will notify those impacted by these updates containing information about renewals.